Whilst price might be the number 1 consideration, there are a lot of other factors you should investigate when selecting to rent a training facility.
First there is the apparent question: do the specs of the computer systems meet the technical requirements of the training? You will want to check that the CPU speed, the memory, and the size of the hard drives. You will also want to make sure that the type and size of the monitors meet your needs.
Next you require to ask about technical assistance. Is there a dedicated technical expert support person onsite who has the experience to set up and support the software you will be utilizing? Be certain that the technician will be on site the whole time that the classroom is becoming utilized to handle any problems that may pop up.
You also need to verify the physical traits of the classroom. Make sure it is big enough so that every student has sufficient space for monitors, manuals and room to take notes. Make sure the projector is high high quality and that there are whiteboards, flipcharts or other media for the instructor to use.
An often overlooked aspect is HVAC. You don't want your classroom to be freezing or overheated. The perfect configuration is for the classroom to have its personal controls so that heat and air conditioning can be adjusted according to the number of students present.
Be certain to check on other amenities that you want for your students. Are beverage and snacks included? If not, is there a per person charge for catering? Is there a break room accessible to the students? Can lunch be brought in? If individuals are traveling, how close is the nearest hotel? Is the hotel walking distance or is other transportation needed? Is there a negotiated rate with the hotel for your students?
A last consideration is the building itself. Is it modern and attractive? Is the place centrally situated and easy to find? What about parking? You will want to find out if totally free parking is accessible at the venue for students, and if not - find out where parking can be discovered and what fee the student can expect to spend. If there is a charge for parking you may want to make arrangements to cover the cost for the students.