Whilst cost might be the number 1 consideration, there are a lot of other elements you should investigate when choosing to rent a training facility.
First there is the obvious query: do the specs of the computer systems meet the technical requirements of the training? You will want to check that the CPU speed, the memory, and the size of the hard drives. You will also want to make sure that the kind and size of the monitors meet your needs.
Next you require to ask about technical support. Is there a dedicated technical expert assistance individual onsite who has the expertise to install and support the software you will be utilizing? Be sure that the technician will be on site the entire time that the classroom is being utilized to deal with any issues that might pop up.
You also require to check the physical characteristics of the classroom. Make sure it is large sufficient so that every student has sufficient space for monitors, manuals and room to take notes. Make certain the projector is high high quality and that there are whiteboards, flipcharts or other media for the instructor to use.
An often overlooked aspect is HVAC. You don't want your classroom to be freezing or overheated. The perfect configuration is for the classroom to have its personal controls so that heat and air conditioning can be adjusted according to the number of students present.
Be sure to verify on other amenities that you want for your students. Are beverage and snacks included? If not, is there a per individual charge for catering? Is there a break room accessible to the students? Can lunch be brought in? If individuals are traveling, how close is the nearest hotel? Is the hotel walking distance or is other transportation required? Is there a negotiated price with the hotel for your students?
A last consideration is the developing itself. Is it modern and appealing? Is the location centrally located and easy to find? What about parking? You will want to find out if totally free parking is available at the venue for students, and if not - find out exactly where parking can be found and what charge the student can anticipate to spend. If there is a charge for parking you might want to make arrangements to cover the cost for the students.